Workplace Fundraising Toolkit

Are you charged with organizing your workplace's charitable giving campaign? Below you will find information and tips on running a successful giving program. Be sure to check out EarthShare's resources at the bottom of this page for articles, posters, quiz questions, and more!

Making sure employees at your company have a chance to support EarthShare Washington (ESW) and help protect Washington's environment is easy! Just follow the steps below:

1. First, check our Workplace Partners page to see if your company has an EarthShare Washington campaign.
2. If your company doesn't have an ESW campaign, please e-mail us and we will send you information on starting one.
3. If your company does have an ESW campaign, thank you! Please e-mail us from our contact page if you would like to receive promotional materials, our monthly newsletter, or to schedule an EarthShare Washington speaker.

Managing A Workplace Campaign

Workplace coordinators often set participation goals instead of monetary goals. One good way to increase employee participation is to organize a Campaign Committee to address the issues listed below.

When to conduct a campaign
If you already conduct a payroll deduction campaign, the easiest, most efficient thing to do is to add EarthShare Washington to your existing program. If you don't have a campaign, we'll work with you to pick the best time for your EarthShare Washington campaign.

How long to conduct a campaign
The length of a campaign usually depends on the size of the workplace. Large workplaces can have campaigns that can last one month, while smaller companies have campaigns that last one or two weeks. The two most important considerations are to make sure there is ample time to pass out information about all participating charities and to give employees the appropriate time to respond.

Pledge forms and calculating results
Pledge forms of many types exist. EarthShare Washington has a standard pledge form, which can be customized to meet an individual workplace's needs. ESW also offers an online pledge system that makes collecting and calcuating pledges easy, efficient, and secure.  Contact us through our contact page for more information.

Promoting a Campaign

When you publicize a campaign, you add fun, excitement and enthusiasm to it! Typical campaign events include a kickoff event featuring charity speakers, information booths and prize drawings (prizes are often donated by charities or community sources). After the kickoff, you can keep employees interested in the campaign in many ways, including:

Green Speakers' Bureau
One effective way to inform employees about the choices they have in their workplace giving campaign is to schedule charity speakers. EarthShare Washington leads a Green Speakers' Bureau with speakers from a variety of local conservation organizations. Our speaking presentations can vary in length and subject matter to fit your needs. To schedule a speaker for your campaign event, contact Lynne Jordan or Jeff Whitton through our contact page or 206-622-9840.

Promotional Materials
Brochures and give-away items can help employees choose where in the community to lend their financial support. We can provide as many brochures and give-aways as you need. Some employers distribute a brochure and pledge form to each employee. If you plan to produce the materials for your campaign, resources to help you can be found at the bottom of this page.

Fun Campaign Events
Many companies sponsor bake sales, auctions, and raffles to raise money for their campaigns, which makes it fun for employees to participate. Employees and community businesses often donate prizes like weekend vacation packages and free dinners for these events.

Resources

Click on the links below to download resources.